How to Reply All in Gmail? Anyone who sends emails, whether for business or pleasure, will find it useful to know how to respond to all messages in Gmail. Continue reading to learn what “reply all” in Gmail means, how to reply to everyone in a Gmail chat thread, and when it’s crucial to do so. If you’re interested, we can also demonstrate how to set replying-to-all as your default Gmail setting.
The phrase “reply all” essentially indicates that when you compose a reply email and click “Send,” it will be sent to everyone who was copied on the email as well as the original sender. Only email addresses that you can see on the thread are sent, not the BCC recipients, in your email response. There are plenty of reasons to keep talking with reply all, whether you want to share a humorous video with your family or give your coworkers an update on a business project.
How to Reply All in Gmail On Desktop?
Once you get an email that has several recipients on the CC list, you have the option to respond to everyone. A group email will by default have three options at the bottom, listed in this order: Forward, Reply, Reply All. To respond to every person on the email thread, select Reply All in the middle.
You have the option to reply all after receiving an email that was sent to multiple CC’ed recipients. By default, you’ll notice three options at the bottom of a group email in this order: Reply, Reply All, Forward.
Click the middle option, Reply All, to reply to everyone who’s on the email thread. After that, type your group message and select Send. Your email will be forwarded to all recipients with a CC line. Drafts are automatically saved by Gmail, so even if you select Reply All, begin writing a reply, close the window, and return to the message later, your draft reply and any attachments will remain.
How to Reply All in Gmail on Your Phone?
Responding to all the emails in a thread is also made simple by Gmail on mobile devices. You’ll see the same three options at the bottom of your screen because replying to just the sender is the default configuration.
Choose Reply All to start writing a message to every contact on the thread. Note that replying to a message by clicking on Reply or by simply clicking the single arrow in the upper right corner of your email window will only forward it to the original sender.
Tapping on the three dots for More will allow you to respond in yet another way. Here are two More menu icons. Select the bottom set of dots next to the email address of the sender.
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How to default to reply to all in Gmail?
It is feasible to make Reply to All the default setting if you frequently find yourself needing to change it.
- Once Gmail is open, click the Settings button.
- Click See All Settings in Quick Settings.
- Make sure Reply All is selected under Default Reply Behavior.
- Click “Save Changes” at the bottom of the page after scrolling down.
- Reply to All will now be the default option in the upper right-hand corner of your message following this modification.
Can You Combine Reply All and BCC? How?
Absolutely! Using these techniques, choosing some email addresses to be BCC on a group email is easy:
- Click Reply all to begin composing your email draft first.
- To view all emails with CCs, click or tap the From email address area at the top.
- To view the BCC address box on a desktop, click the BCC icon on the right.
- Drag and drop email addresses into the BCC section.
- Once your email is complete, click Send.
- Your subsequent email will now reach all of your recipients. However, they can only view and respond to the email addresses that are CCed.
How to Change Reply to Reply All in Gmail?
You can choose to go back and choose Reply All if you unintentionally chose the Reply option. But only if you haven’t yet pressed the Send button can you accomplish it.
- Proceed to the writing area.
- In the upper left corner, click the small left arrow icon.
- Choose Reply all.
- Click Send when finished.
When Using BCC Rather than Reply All?
All of the recipients can view all of the prior emails on that email thread that were copied on when you select Reply all and send a message. It might not be the best, though.
Assume that you are organizing a fund-raiser and that a coworker has connected you to a potential donor. The email of introduction was forwarded to you and the new contact by your colleague. Your coworker doesn’t need to see all of your back-and-forth replies, but you still want to talk to the new contact.
Once you click reply all, you can email your colleague with a BCC. You will greet the new acquaintance in the message and thank your colleague for the introduction. After that, the new contact can only respond to your email address.
Conclusion
Actually, Gmail offers a ton of options that improve the efficiency of emailing on the platform. Users who frequently check their Gmail messages on their phones can program their swipe movements to perform particular tasks, such as archiving or trashing emails. Additionally, they have the ability to alter the appearance of Gmail’s user interface, making it simpler to read and view the inbox without tiring or straining the eyes.
Since Google frequently updates the look and feel of its well-liked email service, it’s a good idea to periodically check Gmail’s settings to make sure all the helpful bells and whistles are turned on.
